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Meeting:
Board of Supervisors Meeting
Meeting Time: August 11, 2020 at 9:00am PDT
14 Comments
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Agenda Items
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3.06 Continuation of Local Disaster Proclamation Due to the February 2019 Storms
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A local emergency presently exists in Butte County due to the February 2019 Storms in accordance with the proclamation made by the Chief Administrative Officer on February 28, 2019, and affirmed and ratified by the Board of Supervisors on March 5, 2019. The local disaster proclamation enables the County to obtain State and federal dollars to help with the recovery. The local emergency resulting from conditions of the February 2019 Storms is still in effect. State law requires that the Board of Supervisors review the need for continuing the local emergency every 60 days. At this point, the final duration of the emergency has not yet been determined. (County Administration)
3.07 Resolution Authorizing an Interfund Loan from the Clerk-Recorder's Recording Systems Non-Operating Fund to the Elections Division for a Portion of the Hall of Records Solar Canopy Project
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The FY 2020-21 Budget approved by the Board of Supervisors on July 21, 2020, includes a $1,050,000 capital project for the Hall of Records Solar Canopy (Project). This Project is the final component of the construction of the Hall of Records facility. It was originally planned as part of the initial construction, but ultimately postponed due to funding constraints. The Butte County General Plan requires new construction and major renovations to County facilities to meet the Leadership in Energy and Environmental Design or equivalent standards. The Project accomplishes compliance with the General Plan, reduces the annual operating costs for the Hall of Records, reduces the negative environmental impact of the facility, and provides shading for the parking area. The Project benefits both the Clerk-Recorder and Elections Divisions in the office. The Clerk-Recorder Division has available non-operating fund resources to pay its share of $577,500. The Elections division share is proposed to be funded with $150,000 included in the General Fund Budget and a $322,500 interfund loan from the Clerk-Recorder to the Elections Division. The borrowed funds will be repaid over a term of ten years at an interest rate equal to the average County Treasury Pool rate for the four quarters immediately preceding the payment due date. The results of a cost benefit analysis performed for the Project shows the annual energy costs savings will exceed the estimated annual debt service of $35,100. The interfund loan will be from the Clerk-Recorder's Recording Systems Non-Operating Fund. The costs of the interfund loan will be more affordable than borrowing from a private lender and the borrowing complies with Government Code section 25252, which gives the Board the authority to transfer money from one fund to another as the public interest requires where the Board has authority over each of the funds. The Debt Advisory Committee has reviewed the terms of the interfund loan and recommends its approval. (County Administration)
3.08 Resolution of Intention to Renew the Butte County Tourism Business Improvement District (BCTBID) - Explore Butte County
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In response to the need for the creation of a reliable funding source to support regional tourism, and in cooperation with local jurisdictions and local tourism stakeholders, the Board of Supervisors approved a resolution establishing the BCTBID on November 10, 2015. Funded through a 2% assessment on short-term lodging rentals (generally less than 30 days), the BCTBID has been the primary source of tourism promotion within Butte County. The original resolution of establishment for BCTBID was for a term beginning December 1, 2015 through November 30, 2020. Explore Butte County, the Owners Association for the BCTBID, has taken the lead in working with local jurisdictions and local tourism stakeholders on the BCTBID renewal process, requesting renewal for a term beginning December 1, 2020 through November 30, 2030. Per the Property and Business Improvement District Law of 1994, TBIDs are required to formally adopt renewals through the same public process that was utilized for the original TBID formation. 57.96% of the assessments have submitted petitions requesting the Board of Supervisors initiate proceedings to renew the BCTBID. In addition, Explore Butte County has worked with lodging businesses within the County to update the Management District Plan for the BCTBID, which provides details on the BCTBID including district boundaries, budget, services, governance, and district membership. (County Administration)
3.09 Resolution Requesting Consent of the City of Gridley to Join the Butte County Tourism Business Improvement District (BCTBID)
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In response to the need for the creation of a reliable funding source to support regional tourism, and in cooperation with local jurisdictions and local tourism stakeholders, the Board of Supervisors approved a resolution establishing BCTBID on November 10, 2015. In order for each of local jurisdictions within Butte County to be eligible to participate in the BCTBID, prior to November 10, 2015, they needed to pass a resolution approving the operation of the BCTBID within their city limits. All jurisdictions with the exception of the City of Gridley approved the necessary resolution, and as a result, the City of Gridley was not included in the resolution establishing the original BCTBID on November 10, 2015. The City of Gridley will have another opportunity to consider being included in the BCTBID during the BCTBID renewal process. The first step in this process is the Board of Supervisors passing a resolution requesting the consent of the City of Gridley to participate. Then, if the City passes the requested resolution of participation, the City of Gridley will be included in the boundaries of the BCTBID and considered as part of the BCTBID for renewal purposes. (County Administration)
3.10 Contract Amendment with True North Housing Alliance, Inc. (TNHA) for COVID-19 Prevention and Containment Efforts
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TNHA is a nonprofit organization dedicated to assisting individuals in their efforts to achieve self-sufficiency and a more stable lifestyle. TNHA provides services to clients staying at the Torres Shelter as well as COVID-19 prevention and containment services to those experiencing homelessness in the community during the pandemic. The Department of Employment and Social Services received $473,709 in funding from the State of California Business, Consumer Services and Housing Agency to support emergency shelters and homeless service providers in their COVID-19 prevention and containment efforts. Funding can be used to expand emergency shelter space to meet social distancing requirements, move high-risk individuals into Non-Congregate Shelters (NCS), and ensure that shelter accommodations meet infection control standards. Other prevention and containment services funded by this agreement include wraparound and monitoring services to qualifying homeless individuals who are placed in NCS and expand outreach services that include engagement, assessment, and education on safe hygiene practices. The Department recommends amending the contract with TNHA for COVID-19 prevention and containment services. The amendment increases the amount by $140,000, not-to-exceed $190,000. All other terms remain the same. (Employment and Social Services)
3.11 Resolution and Cooperative Agreement with California Department of Forestry and Fire Protection (CAL FIRE) for Fire Protection Services
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The County enters into a cooperative agreement annually with CAL FIRE to staff the Butte County Fire Department, which provides fire protection services in the unincorporated areas of Butte County. The County has had a cooperative agreement with CAL FIRE since 1931. The term of the agreement is July 1, 2020 through June 30, 2021 with a maximum payable amount of $16,884,856, which reflects the amount approved by the Board of Supervisors during the Budget Hearings in July 2020. The cooperative agreement provides efficient, effective emergency services that takes advantage of economies of scale. (Fire)
3.12 Budget Adjustment for Chico Communication Site Vaults Heating, Ventilation and Air Conditioning (HVAC)
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The Chico Communication Site located at 479 East Park Avenue in Chico includes two vault structures that house the electrical panels and functional components to operate the communication tower, which is an integral part of the overall County communications network. Each vault contains two self-contained HVAC units. The HVAC units within the first vault have failed entirely and the HVAC units of the second vault are showing signs of imminent failure. In addition, the cooling needs of each vault has increased as the vaults now house more computer and communications equipment than when the HVAC systems were designed and installed. The Department of General Services recommends that the Board of Supervisors approve a $66,300 budget adjustment from General Fund Appropriation for Contingencies to allow the Department to replace the HVAC equipment with new equipment that provides the increased climate control requirements. (General Services)
3.13 Resolution to Amend the Salary Ordinance per Adopted FY 2020-21 Budget
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