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Meeting:
Board of Supervisors
Meeting Time: September 15, 2015 at 9:00am PDT
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Closed for Comment September 14, 2015 at 4:00pm PDT
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Agenda Items
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September 15, 2015 Board of Supervisors Agenda
1. 9:00 a.m. - Call to Order
Pledge of Allegiance
Observation of a Moment of Silence
2. Corrections and/or Changes to the Agenda
3. Consent Agenda
3.01* Adoption of Tax Rates for Fiscal Year (FY) 2015-16 - In accordance with Government Code Section 29100, state law requires the Board of Supervisors to adopt rates of taxes on the Secured Roll by resolution, not later than October 3 of each year - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Auditor-Controller)
3.02* Budget Adjustment - On May 5, 2015, the Board of Supervisors was presented with the Financial System Implementation Update. The department informed the Board that staff would be returning after FY 2014-15 cash closed, in order to move restricted cash from the old financial structure to the new financial structure in the County's financial system. The proposed budget adjustments, totaling approximately $52 million, allow for the cash movement to new funds, with no net effect to the County that will provide for improved transparency and more efficient tracking of restricted revenues administered by various County departments. Summary totals for each fund from which restricted cash will be transferred are as follows: General Fund - $20,485,695; Social Services Fund - $4,036,483; Public Health Fund - $1,175,433; Behavioral Health Fund - $894,019; Impact Fees Fund - $8,184,378; Debt Service Fund - $9,207,621; Capital Project Fund - $3,331,077; Equipment Replacement Fund - $3,449,790; and Support Services Equipment Replacement Fund - $1,187,035 - action requested - APPROVE BUDGET ADJUSTMENT (4/5 vote required). (Auditor-Controller)
3.03* County Service Area and Permanent Road Division Charges for FY 2015-16 - In accordance with Government Code Section 25215.5, state law requires the Board of Supervisors to approve per parcel charges and adopt a resolution confirming County Service Area and Permanent Road Division per parcel charges in the County of Butte for FY 2015-16. Per requests from the Board of Supervisors, per parcel charges by District are provided for information - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Auditor-Controller)
3.04* Surplus Capital Assets and Relief of Accountability - The Auditor-Controller's Office requests the Board of Supervisors approve the surplus/disposal list of capital assets for various departments. The assets are no longer useful to the departments in any capacity and have been disposed of in one of the following manners: 1) in the process of surplus; 2) sold/donated/disposed; 3) broken/destroyed; 4) dismantled; or 5) with lapse of subscription/replaced by new software. The Human Resources Department and the Information Systems Department had assets that were sent to surplus without documentation, and the Fire Department lost two assets. Per an Internal Auditor's investigation in Human Resources and Information Systems, and a District Attorney's investigation in Fire, there was no evidence showing the incidents were results of fraud or gross negligence. The Board is requested to grant relief of accountability to the Fire Department for the two lost assets - action requested - 1) APPROVE CAPITAL ASSET ITEMS SURPLUS/DISPOSAL; 2) DIRECT THE ITEMS TO BE REMOVED FROM THE CAPITAL ASSET INVENTORY LIST; AND 3) APPROVE RELIEF OF ACCOUNTABILITY FOR FIRE DEPARTMENT FOR TWO LOST ITEMS. (Auditor-Controller)
3.05* Agreement with Odyssey Productions, Inc. (Odyssey) - Odyssey is an organization providing leadership development and team-building services since 1991. These services include team events, keynote speakers, and ropes course events to promote growth and cohesiveness in group settings. Approval is requested for an agreement with Odyssey to provide keynote addresses and workshops at the Youth Development Summit, in addition to six ropes course events. These services are in support of the department's prevention program. The term of this agreement will be September 16, 2015 through June 30, 2016. The maximum financial obligation under this agreement shall not exceed $25,344 - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Behavioral Health)
3.06* Special District - Appointment of Insufficient Nominee in Lieu of Election - Under provisions of the Uniform District Election Law, California Elections Code Section 10500 et al., requires a General District Election to be held on November 3, 2015, for the purpose of electing Directors to various special district boards, whose terms of office expire on December 4, 2015. An election is held when the number of qualified candidates exceed the number of positions that have terms expiring, or when a petition is filed requesting that an election be held (no petition was filed). In a district where no one filed a declaration of candidacy for an office, California Elections Code Section 10515 (b), provides the Board of Supervisors appoint any qualified person, rather than requiring an election. The person appointed shall take office at noon on December 4, 2015, and serve exactly as if elected. The County Clerk-Recorder/Registrar of Voters submits the Certificate of Facts-Appointment of Insufficient Nominees for one position on the Berry Creek Community Services District Board of Directors and requests the Board of Supervisors appoint any qualified person to the office, no later than November 24, 2015. In the event the Board of Supervisors fail to make said appointment by November 24, 2015, a vacancy will occur, and the District shall fill that vacancy. The Clerk of the Board will issue the Certificate of Appointment and Oath of Office document to the appointee - action requested - APPOINT ANY QUALIFIED PERSON TO THE OFFICE, AS INDICATED ON THE CERTIFICATE OF FACTS-INSUFFICIENT NOMINEES, ON OR BEFORE NOVEMBER 24, 2015. (Clerk-Recorder)
3.07* Various Special Districts - Appointment of Nominees in Lieu of Election - Under provisions of the Uniform District Election Law, California Elections Code Section 10500 et al., requires a General District Election to be held on November 3, 2015, for the purpose of electing Directors to various special district boards, whose terms of office expire on December 4, 2015. An election is held when the number of qualified candidates exceed the number of positions that have terms expiring, or when a petition is filed requesting that an election be held (no petition was filed). In the districts where candidates filed a declaration for an office that did not exceed the number of positions to be filled, California Elections Code Section 10515 (a), provides that the Board of Supervisors appoint the nominees who filed, rather than requiring an election. Nominees who are appointed will take office at noon on December 4, 2015, and serve exactly as if elected. The County Clerk-Recorder/Registrar of Voters submits the Certificate of Facts-Appointment of Nominees included in the staff report and requests that the Board of Supervisors appoint the nominees as listed in the staff report for the following: Berry Creek Community Services District, Buzztail Community Services District, Richardson Springs Community Services District, and Richvale Sanitary District. After the appointment is made, the County Clerk-Recorder/Registrar of Voters will issue the Certificate of Appointment in Lieu of Election and Oath of Office document to each appointee - action requested - APPOINT THE NOMINEES LISTED ON THE CERTIFICATE OF FACTS, TO THE OFFICE OF DIRECTOR IN THE VARIOUS SPECIAL DISTRICTS. (Clerk-Recorder)
3.08* Resolution Recognizing September 14-25, 2015 as California High School Voter Education Weeks - The California Education Code designates the last two full weeks in September as High School Voter Education Weeks. This provides an opportunity for high schools and their students to partner with county elections officials to promote civic education and participation on campus and foster an environment that cultivates lifelong voters and active citizens. The Butte County Clerk-Recorder is partnering with the Butte County League of Women Voters and the Butte County Superintendent of Schools in this endeavor. The County Clerk-Recorder requests the Board of Supervisors adopt a resolution proclaiming September 14-25, 2015 as California High School Voter Education Weeks - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Clerk-Recorder)
3.09* Agreement with City of Biggs to Collect Jail Impact Fees - The County currently collects a development impact fee for Jail Facilities upon new residential development within the unincorporated area of the County in order to mitigate impacts on jail facilities resulting from residential development. The City of Biggs agrees that the County may impose this fee on all new residential development projects within its incorporated boundaries for up to ten years, but only after the four other municipalities in the County enter into a similar agreement. On August 12, 2015, the City of Biggs approved the agreement to allow the County to impose the development impact fee for Jail Facilities contained in Chapter 3, Article II of the Butte County Code on all new residential development within the City. The City has agreed to collect the revenue and forward it to the County on a quarterly basis to provide a partial funding source for expanding the capacity of the Butte County Jail. The agreement shall remain in effect for ten years after the agreement is signed. However, the City may terminate the agreement at any time with a 60 day written notice to the County if the County increases the Jail Facilities Fee without the City's prior written consent - action requested - APPROVE AGREEMENT WITH THE CITY OF BIGGS AND AUTHORIZE THE CHAIR TO SIGN. (County Administration)
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