Meeting Time: August 25, 2020 at 9:00am PDT

Agenda Item

County building standards require Leadership in Energy and Environmental Design (LEED) standards or the equivalent for County buildings. When the Hall of Records was built, the County was unable to meet LEED standards on the building, so a LEED equivalent project was identified to provide shading over large portions of the parking lot. Two options were evaluated: tree plantings that require regular maintenance and water resources, and the installation of a solar parking lot canopy that will provides the required shade while also producing electricity. The Solar Array Project was selected to meet LEED compliance for the building. Pursuant to California Government Code section 4217, solicitation is not required for contracting to generate electrical capacity. However, the Department of General Services did solicit for qualifications of firms interested in assisting the County and two responses were received. The Department recommends entering into a contract with REC Solar Commercial Corporation, of San Luis Obispo, for the construction of a solar parking lot canopy. The term of the contract is Notice to Proceed to 295 days, not-to-exceed $994,024. The life expectancy of the canopy exceeds 25 years and energy savings are estimated at approximately $45,000 per year with a 22 year payback period. On August 11, 2020, the Board of Supervisors approved an interfund loan from the Clerk-Recorder's Recording Systems non-operating fund to the Elections Division for a portion of the Hall of Records Solar Array Project and no outside financing is required. (General Services)