Agenda Items

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September 23, 2014 Board of Supervisors Agenda

Pdf copy of Agenda

Pdf copy of Supplemental Agenda

1. 9:00 a.m. - Call to Order

Pledge of Allegiance

Observation of a Moment of Silence

2. Corrections and/or Changes to the Agenda

3. Consent Agenda

3.01* Resolution for California Health Facilities Financing Authority (CHFFA) - The CHFFA grant is a result of the Investment in Mental Health Wellness Act of 2013 and provides funding to counties for crisis residential programs throughout the State. Butte County Department of Behavioral Health has been awarded funding for the purchase and startup of a new Crisis Residential Treatment (CRT) facility within the County. The CRT facility offers additional voluntary psychiatric treatment beds and services to keep the currently compounded system flowing and provides an alternative to costly and traumatic psychiatric hospitalization whenever possible. The CRT facility will provide a 24-hour crisis residential care program for adults with mental illness experiencing a psychiatric crisis or other qualified mental health condition. The Butte County Board of Supervisors approved Resolution Number 14-070 and the grant agreement on June 24, 2014. CHFFA has requested approval to grant the Butte County Behavioral Health Director additional authorization and designations under the CHFFA grant project. There are no changes to the term of the agreement or the maximum amount receivable from the grant - action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)

3.02* Agreement Between California Department of Health Care Services (DHCS) and Butte County Department of Behavioral Health (BCDBH) - The DHCS administers mental health care plans for the counties of California and requires BCDBH to enter into an agreement which describes the terms and conditions BCDBH is required to follow in order to remain in compliance with the regulations of providing specialty mental health services to Medi-Cal beneficiaries. The term of this agreement is July 1, 2014 to June 30, 2015 - action requested - 1) APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)

3.03* Amendment 3 to Agreement with First 5 Butte County Children & Families Commission - Perinatal Anxiety and Mood Disorder (PAMD) - The First 5 Children & Families Commission (Commission) was developed out of Proposition 10, creating funding for early childhood development, health care, parent education, and other programs that improve services for families with children from a prenatal stage through age five. Approval is requested for an amendment with the Commission for services related to PAMD counseling. The Commission currently reimburses the Department for non-reimbursable Medi-Cal services for PAMD counseling, which is conducted by Northern Valley Catholic Social Service. The amendment adds additional funding for fiscal year (FY) 2014-15. The total amount of the agreement is $264,000 ($71,000 for FY 2012-13; $74,000 for FY 2013-14; and $119,000 for FY 2014-15, which is an increase of $45,000) - action requested - 1) APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW BY COUNTY COUNSEL AND AUDITOR-CONTROLLER; AND 2) APPROVE BUDGET ADJUSTMENT. (4/5 vote required) (Behavioral Health)

3.04* Agreement with Shaw/Yoder/Antwih, Inc. for State Legislative Advocacy Services - Strategic Local Government Services, LLC (SLGS) has provided State legislative advocacy services for the County since 2003. The current agreement with SLGS expires on September 30, 2014. Paul Yoder, a founder, has indicated that business for the partnering firms of Peterson Consulting and SLGS is now conducted under the corporate name of Shaw/Yoder/Antwih, Inc. A new agreement is proposed for consideration with the successor firm for SLGS under the same terms and conditions reached following a Request for Proposals in 2011. The agreement covers advocacy services from October 1, 2014 through September 30, 2016 with a not-to-exceed price of $80,000 - action requested - APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN SUBJECT TO REVIEW OF COUNTY COUNSEL AND AUDITOR-CONTROLLER. (Chief Administrative Office)

3.05* Revisions to the County's Privacy Policy and Health Insurance Portability and Accountability Act (HIPAA) Program - In April 2003 the Board adopted a Privacy Policy for health information as one of the necessary steps in establishing a County Health Insurance Portability and Accountability Act (HIPAA) program. In 2009 the Health Information Technology for Economic and Clinical Health Act (HITECH Act) was adopted and significantly amended HIPAA. In 2013 the HIPAA/HITECH final regulations were published, and those regulations require HIPAA Covered Entities, like the County, to incorporate the changes into their policies. Proposed for Board consideration is a revised Health Information Privacy Policy which incorporates the changes required by law, and incorporates programmatic changes to the County's HIPAA program which are intended to strengthen and improve the overall program. The major revisions to the policy include: 1) additions or amendments to definitions added or changed by the HITECH Act; 2) addition of the new requirements for breaches of unsecured protected health information; 3) clarification of the rights of patients to health information maintained in electronic format; 4) inclusion of the new requirements for business associates and business associates' agreements; 5) inclusion of the new requirements and restrictions regarding marketing with protected health information or selling protected health information; 6) clarification of the roles, duties, and responsibilities of the Chief Administrative Officer, HIPAA Privacy Officer, HIPAA Security Officer, and department heads of the affected departments; and 7) revision of the HIPAA covered component departments to include the General Services Department. The proposed policy has been reviewed by the department heads of the HIPAA departments and the HIPAA Privacy and Security officers - action requested - APPROVE THE REVISED HEALTH INFORMATION PRIVACY POLICY AND AUTHORIZE THE CHIEF ADMINISTRATIVE OFFICER TO TAKE THE ACTIONS NECESSARY TO IMPLEMENT THE REVISED POLICY. (Chief Administrative Office)

3.06* Approval of Minutes - action requested - APPROVE SEPTEMBER 9, 2014 BOARD OF SUPERVISORS MINUTES. (Chief Administrative Office)

3.07* Special District - Appointment of Insufficient Nominees in Lieu of Election - Under provisions of the Uniform District Election Law, California Elections Code section 10500 et seq., requires a General District Election to be held on November 4, 2014 for the purpose of electing directors to various special district boards, whose terms of office expire on December 5, 2014. The last day to file a declaration of candidacy was August 8, 2014. In those districts where an incumbent did not file, this period was extended to the 83rd day before the election (August 13, 2014). In the districts where no one filed a declaration of candidacy, California Elections Code section 10515(a) (b), provides that the Board of Supervisors appoint a qualified person, at a regular or special meeting held prior to the Monday before the first Friday in December (December 1, 2014). The last Board meeting held prior to this date is November 18, 2014. The appointee shall take office at noon, December 5, 2014 and serve exactly as if elected. Candace J. Grubbs, Butte County Clerk-Recorder/Registrar of Voters submits a Certificate of Facts and requests the Board of Supervisors to appoint any qualified person to the office no later than November 18, 2014. In the event that the Board of Supervisors do not make said appointment(s) by November 18, 2014, a vacancy will occur, and the District shall fill that vacancy as provided in Government Code section 1780. The Clerk of the Board will issue the Certificate of Appointment and Oath of Office to the appointees - action requested - ACCEPT FOR INFORMATION. THE BOARD MAY APPOINT ANY QUALIFIED PERSON TO THE OFFICE OF DIRECTOR, AS INDICATED ON THE CERTIFICATE OF FACTS, ON OR BEFORE NOVEMBER 18, 2014. (Clerk-Recorder/Registrar of Voters)