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Meeting:
Board of Supervisors Meeting
Meeting Time: April 09, 2019 at 9:00am PDT
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Closed for Comment April 08, 2019 at 4:00pm PDT
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Agenda Items
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1. CALL TO ORDER
Pledge of Allegiance
Observation of a Moment of Silence
2. CORRECTIONS AND/OR CHANGES TO THE AGENDA
3. CONSENT AGENDA
3.01 Budget Adjustment and Capital Asset Purchase to Replace Vehicles Lost in Camp Fire - As a result of the Camp Fire on November 8, 2018, a small pickup truck was destroyed. The Assessor's Office recommends the Board of Supervisors authorize a capital asset purchase to replace the vehicle with a four-wheel drive truck. Additionally, the Department recommends the Board authorize a budget adjustment to fund the purchase. The replacement cost will be covered by insurance proceeds. Any costs not covered by insurance will be funded by the Assessor's Equipment Replacement Fund.
Staff Report
3.02 Resolution Amending the Behavioral Health Change Fund and Relief of Accountability - On June 12, 2012, the Board of Supervisors adopted Resolution No. 12-064, establishing the Department of Behavioral Health Revolving Change Fund in the amount of $1,000 divided among 10 office locations at $100 each. As a result of the Camp Fire, the Department's Paradise Adult Treatment Center change fund drawer was destroyed and incurred a loss of $100. An investigation by the Auditor-Controller's Office found no evidence the loss was a result of fraud or gross negligence by the Department as identified in Government Code section 29390. The Department recommends the Board approve a relief of accountability in the amount of $100 and adopt a resolution reducing the Department's Revolving Change Fund to $900.
Staff Report
3.03 Contract with Idea Engineering, Inc. (Idea Engineering) for Butte County Responds Website Development - Idea Engineering provides strategic website development and design to various clients. Idea Engineering will develop an opioid prevention and education website for the Department of Behavioral Health's prevention program. The Department of Health Care Services (DHCS) awarded the Department additional funding through the Partnerships for Success grant, which funds opioid prevention education. Within the grant amendment, DHCS specifies that the Department contract with Idea Engineering for these tasks. The Department recommends entering into a contract with Idea Engineering to develop the "Butte County Responds" website. The term of the contract is date of execution through June 30, 2019, not-to-exceed $77,700.
Staff Report
3.04 Contract Amendment with California Security Services, Inc. dba Elite Universal Security (Elite) for Security Services - The Department of Behavioral Health recommends amending the contract with Elite for additional security services. Elite provides security guard services at various Department sites. The amendment increases the maximum payable amount by $85,704, not-to-exceed $248,068. All other terms remain the same. The initial contract, Amendment 1, and Amendment 4 did not go before the Board of Supervisors as they were under the financial threshold; however, Amendment 2 and Amendment 3 were subsequently approved by the Board on June 26, 2018 and December 11, 2018, respectively.
Staff Report
3.05 Contract Amendment with Language Line Services, Inc. (Language Line) for Over-the-Phone Interpretation Services - Language Line is a firm that provides over-the-phone language interpretation services for clients of the Department of Behavioral Health in multiple languages based on need. The Department recommends amending the contract with Language Line for additional interpretation services. The amendment increases the maximum payable amount by $6,000, not-to-exceed $30,000. All other terms remain the same. The original contract did not go before the Board of Supervisors as it was under the financial threshold.
Staff Report
3.09 Approval of Minutes for Board of Supervisors Meeting - Submitted for approval are the minutes for the March 26, 2019, Board of Supervisors regular meeting.
Staff Report
3.10 Budget Adjustment for Appropriation of Debt Service Payment - In April of 2018, the County obtained financing in the amount of $495,702 for the purchase of a new grader and tractor truck for Public Works road maintenance operations. The financing provides for annual payments over a term of five years beginning in April 2019. The Fiscal Year (FY) 2018-19 budget only includes an appropriation for debt service from the Road Operations Fund. The debt service payment of $107,522 will be transferred from the Road Operations Fund to the Debt Service Fund for payment to the lender. County Administration recommends a budget adjustment to the Debt Service Fund to include an appropriation of the debt service payment .
Staff Report
3.11 Capital Asset Authority to Purchase Replacement Vehicles for the Code Enforcement Division The Department of Development Services recommends the Board of Supervisors approve capital asset authority to purchase three 2019 four-wheel drive vehicles for the Code Enforcement Division at a cost of $31,666 each. The total expenditure is not-to-exceed $95,000. The purchase of the three new vehicles will allow three older vehicles that are no longer cost effective to maintain to be surplussed.
Staff Report
3.13 Resolution Recognizing Alicia Hartman Upon Her Retirement - The Director of the Department of Employment and Social Services recommends that the Board of Supervisors adopt a resolution recognizing the retirement of Alicia Hartman on the occasion of her retirement on April 4, 2019, after nearly 22 years of service to Butte County.
Staff Report
3.16 Capital Asset Purchases for Enhanced Fire Prevention Program and Budget Adjustment - The Enhanced Fire Prevention and Communications Program is the result of a settlement agreement in 2018 by the Butte County District Attorney and Pacific Gas and Electric (PG&E) due to the Honey Fire caused by PG&E distribution lines in October 2017. The program consists of $1.5 million over four years to hire County employees and purchase necessary equipment to do power line inspections in the unincorporated areas and State responsibility areas of Butte County. Using Chapter 38-A of Butte County Code, the County will order owners of utility infrastructure to abate fire hazards. The Fire Department recommends the purchase of the following equipment and capital assets for the program: two vehicles, $130,000; one all-terrain vehicle and trailer, $23,000; four laptops, $3,837; four tablets, $2,380; and four cell phones and cell phone service fees.
Staff Report
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