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Meeting:
Board of Supervisors Meeting
Meeting Time: February 12, 2019 at 9:00am PST
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Closed for Comment February 11, 2019 at 4:00pm PST
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Agenda Items
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1. CALL TO ORDER
Pledge of Allegiance
Observation of a Moment of Silence
2. CORRECTIONS AND/OR CHANGES TO THE AGENDA
3. CONSENT AGENDA
3.01 Approval of Minutes for Board of Supervisors Meeting - Submitted for approval are the minutes for the January 29, 2019, Board of Supervisors regular meeting, and the February 4, 2019, Board of Supervisors special meeting. (County Administration)
Staff Report
3.02 Annual Report Regarding Compliance with Continuing Disclosure Requirements for Debt Issuances - The County has agreed to meet continuing disclosure requirements as specified in the documentation for long term financings. The 2004 Pension Obligation Bonds Series A and Series B require that specific disclosure documents be provided to the Trustee who is also the Dissemination Agent. As the Dissemination Agent, the Trustee must perform the actual postings of the disclosure documents with the Municipal Securities Rulemaking Board, via the Electronic Municipal Markets Access website, by a specified date. Long term capital lease arrangements, such as the financings of the Hall of Records, the Bangor Fire Station, and auto and equipment leases, require annual reporting of financial information directly to the lenders. For each financing, the primary requirement is that the County's Comprehensive Annual Financial Report for the previous fiscal year be provided. The County has timely complied with all of the continuing disclosure requirements since the last annual report to the Board in February 2018. (County Administration)
Staff Report
3.03 Agreement with Butte County Superior Court for Dispute Resolution Program - The Butte County Superior Court collects funds for the Dispute Resolution Program through a portion of filing fees. By law, these funds are received by the County and are to be used to provide dispute resolution services at the Court. The Court contracts with Cal Northern School of Law to provide these services, and the County provides the Court the funding for the program. The County Administration Department recommends entering into an agreement with the Butte County Superior Court for the Dispute Resolution Program, funded by a dedicated portion of filing fees. The term of the agreement is January 1, 2019 through December 31, 2019, not to exceed $41,654. (County Administration)
Staff Report
3.04 Adoption of Ordinance Amending Chapter 26 and Chapter 28 of the Butte County Code Development Services introduced amendments to Chapter 26-2 and 28A-1 of the Butte County Code on January 29, 2019, limiting the age of manufactured homes installed in the County to 10 years. The Board of Supervisors waived the first reading of the ordinance and provided direction to increase the age limit to 12 years. The ordinance will become effective 30 days after adoption. (Development Services)
Staff Report
3.05 Contract with Stott Outdoor Advertising - The Fire Department is recruiting for volunteer firefighters to help improve Department staffing and development capabilities to more effectively respond to emergencies. This focused recruitment will be a series of billboards placed throughout Butte County by Stott Outdoor Advertising to be seen by potential volunteer firefighters. The term of this contract is June 1, 2019 through November 1, 2020, with a maximum payable amount of $27,951. Funding for the recruitment is through the Staffing for Adequate Fire and Emergency Response Grant approved by the Board of Supervisors on September 25, 2018. (Fire)
Staff Report
3.06 Contract with MMMM LLC for Occupancy of 2445 Carmichael Drive by Butte County Health and Human Services Departments - The Department of Employment and Social Services, the Department of Behavioral Health, and the Department of Child Support Services occupy 2445 Carmichael Drive, in Chico, under a lease contract in hold over status. The current lease payment for the 53,975 square-foot facility is $1.18 per square foot for a total monthly payment of $63,888.75. To ensure these departments have sufficient time to locate to new facilities, the Department of General Services recommends that the Board of Supervisors execute a contract to extend the lease until June 30, 2019. The new lease payment is $1.29 per square foot for a total monthly payment of $69,362.48. Funding for the new lease is in the budget. (General Services)
Staff Report
3.07 Resolution to Amend the Salary Ordinance - The Department of Human Resources has prepared a resolution to amend the Salary Ordinance for the Department of Public Health. Delete 1 vacant Program Manager-Community Services position and add 1 flexibly staffed Administrative Analyst position. Flexibly staff two current Microbiologist positions to include Public Health Laboratory Technician. This will allow more flexibility in recruiting at all levels of the series. These changes will better suit the current and future operational needs of the Department. Total allocations to remain unchanged. These changes will result in a cost decrease to the Department and have no impact on the General Fund Budget. (Human Resources)
Staff Report
3.08 Contract Amendment with Backgrounds and More for Employment Background Investigations The Probation Department recommends amending the contract with Backgrounds and More for professional law enforcement pre-employment background investigations and professional law enforcement pre-employment and/or criminal specific polygraph examinations for pre-employment candidates due to a higher than anticipated Department turnover. The amendment increases the maximum payable amount by $20,000, not-to-exceed $79,750. All other terms remain the same. (Probation)
Staff Report
3.09 Capital Asset Surplus - Vehicles - The Butte County Contracts/Procurement Policy requires the Board of Supervisors declare vehicles surplus that are no longer serviceable or no longer needed by the County prior to auctioning the items. The Department of Public Works recommends the Board declare 10 vehicles as surplus. (Public Works)
Staff Report
3.10 Contract with Golder Associates for Landfill Gas Compliance Monitoring Professional Services Air quality permits issued by the U.S. Environmental Protection Agency and California Air Resources Board, administered by the Butte County Air Quality Management District for the Neal Road Recycling and Waste Facility require monthly air emissions and quality monitoring. A standardization exemption to solicitation was used for the procurement of the contract with Golder Associates. The term of the contract is from February 12, 2019 to February 12, 2021, not-to-exceed $58,212. Services will be coordinated with Ameresco, the owner of the on-site gas-energy system, to promote safety and maximize the quality and quantity of methane gas. (Public Works)
Staff Report
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