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Meeting:
Board of Supervisors
Meeting Time: May 24, 2016 at 9:00am PDT
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Closed for Comment May 23, 2016 at 4:00pm PDT
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Agenda Items
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May 24, 2016, Board of Supervisors Agenda
1. 9:00 a.m. - Call to Order
Pledge of Allegiance
Observation of a Moment of Silence
2. Corrections and/or Changes to the Agenda
3. Consent Agenda
3.01* Resolution Regarding Disabled Veterans Exemptions - Generally, when a retroactive property tax exemption is granted, the Assessor makes roll corrections to the prior rolls and transmits the information to the Auditor for processing. This process results in an automatic refund payment without the need for the taxpayer to file a separate Claim for Refund with the Board of Supervisors. However, Revenue and Taxation Code section 4831 allows an assessor to correct the roll only if the correction is made within four years after making the assessment. Any years covered by a Claim for Refund application beyond four years would need the consent of the Board of Supervisors, per the Revenue and Taxation Code. Effective January 1, 2015, Senate Bill 1113 amended Revenue and Taxation Code § 5097 to extend the statute of limitations period from four years to eight years on property tax refunds related to the Disabled Veterans Exemption. The statute of limitations was extended because, in many cases, the Department of Veterans Affairs does not make a decision regarding the disability rating for veterans in a timely manner. Without approval of the resolution, all disabled veterans who qualify for the extended statute of limitations would have to appear before the Board of Supervisors for a hearing on their Claim for Refund, even though, under the law, the Board would have no authority to deny the Claim if the veteran meets statutory eligibility criteria. The hearing would serve no purpose since the determination is not discretionary and would be a burden to the disabled veteran. To simplify the process for disabled veterans and to reduce the impact on County resources, it is recommended that the Board delegate its approval authority relating to processing valid Claims for Refunds for Disabled Veterans Exemptions to the Assessor and Auditor through the issuance of roll corrections. - action requested - APPROVE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Assessor)
3.02* Introduce Ordinance Regarding Property Tax Administrative Cost Recovery - State law provides the authority for the County to recover a portion of property tax administrative costs. The County codified its process for recovering such costs in County Code, Chapter 21, § 21-1.3. State law has undergone many changes since the original language was adopted by the Board of Supervisors, and the Auditor-Controller requests adoption of an updated ordinance to reflect current State law. Recommended changes include: updated references to current State law, a change in the definition of "local jurisdiction", and removal of requirements for a public hearing and invoicing processes that are no longer required under State law. - action requested - ADOPT THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Auditor-Controller)
3.03* Megabyte Systems Agreement and Addendum with Tax Cycle Departments Fiscal Year (FY) 2016-17 - Megabyte Systems, Inc., provides the software package for the tax cycle departments in Butte County. The Assessor requests approval of the annual renewal of the Property Tax System Maintenance/Support agreement between the County and Megabyte Systems, Inc., for the term July 1, 2016, through June 30, 2017. The agreement contains an increase of 0.7%, in accordance with the Pacific Cities and U.S. City Average Consumer Price Index, with a total agreement cost of $216,335.76. The Maintenance and Database Support portion of the agreement is $209,447.64, and is split between the three tax cycle departments: Assessor $79,590.11 (38%); Auditor-Controller $67,023.24 (32%); and, Treasurer/Tax Collector $62,834.29 (30%). The Treasurer/Tax Collector is responsible for $4,478.28 for the Web Services portion, and the Assessor's Office is responsible for $2,082.84 for the Business Property Filing Maintenance Support portion. The agreement also includes rates for any extra services requested outside of the scope of the agreement. - action requested - ADOPT THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Assessor)
3.04* Aegis Treatment Centers, LLC - Amendment A - Aegis Treatment Centers, LLC, operates one of the largest networks of narcotic treatment programs (also known as opiate treatment programs) in the nation. Its goal is to support the successful recovery of patients and improve the quality of lives through the provision of evidence-based comprehensive treatment. Approval is requested to amend the agreement with Aegis Treatment Centers, LLC, to provide narcotic replacement therapy and individual counseling services to clients. The amendment is due to an increased need for services. There are no changes to the rates, and the term of this agreement will remain July 1, 2015 through June 30, 2016. The maximum financial obligation under this agreement shall not exceed $2,784,565.55 (this is an increase of $231,800.92). - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.05* Capital Asset Surplus - The Department of Behavioral Health requests the Board of Supervisors to declare surplus the following capital asset: #27400 - EMC CLARiiON CX-310 Storage Area Network (SAN). This SAN was originally purchased in 2008 and has been replaced by a newer system. This SAN does not provide the storage or performance required by the demands of the department's electronic health record system. After this storage network is decommissioned, the hard drives are destroyed in order to protect the data stored on the system. Without the hard drives, the SAN cannot function. - action requested - 1) DECLARE CAPITAL ASSET ITEMS SURPLUS TO THE NEEDS OF THE COUNTY; 2) DIRECT THE ITEMS TO BE REMOVED FROM THE CAPITAL ASSET LEDGER; AND, 3) AUTHORIZE DISPOSAL IN ACCORDANCE WITH COUNTY POLICY. (Behavioral Health)
3.06* Crestwood Behavioral Health, Inc. - Amendment B - Crestwood Behavioral Health, Inc. (Crestwood) consists of skilled nursing facilities, mental health rehabilitation centers, and institutes for mental disease which provide behavioral intervention and psychological and social rehabilitation to consumers with mental disorders in secure residential settings. Approval is requested to amend the agreement with Crestwood to increase bed days and enhancement services needed for client placements through FY 2015-16. The increase is due to additional consumer placement needs. There are no rate changes, and the term of this agreement will remain July 1, 2015, through June 30, 2016. The maximum financial obligation under this agreement shall not exceed $1,761,000 (this is an increase of $85,000). - action requested - APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.07* Agreement with Dreamcatchers Empowerment Network - Dreamcatchers Empowerment Network (Dreamcatchers) is a not-for-profit organization providing employment preparation services, job placement assistance, and retention services. Dreamcatchers provides vocational support to individuals recovering from and/or living with mental health issues, and people with physical disabilities as they transition to independent living within their communities. Approval is requested for an agreement with Dreamcatchers to provide vocational services to Butte County clients. The term of this agreement will be July 1, 2016 through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $135,074.50. - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.08* Agreement with Esplanade Enterprises, Inc. dba Merit Medi-Trans - Esplanade Enterprises, Inc. dba Merit Medi-Trans, provides non-emergency client transportation services for clients of Butte County Department of Behavioral Health (BCDBH). Services consist of 24-hour non-emergent client wheel chair van, gurney van, and caged car transportation to and from local hospitals, BCDBH's psychiatric health facility, board and care facilities, mental health rehabilitation centers, and institutes for mental disease. Approval is requested for an agreement with Esplanade Enterprises, Inc. dba Merit Medi-Trans. The term of this agreement will be July 1, 2016, through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $100,700. - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
3.09* Agreement with TLC Living - TLC Living is an adult residential care facility serving mental health clients. TLC Living provides a structured program to assist clients to develop the skills necessary to transition from supervised 24-hour care to independent living. Approval is requested to renew the agreement with TLC Living to provide 24-hour board and care services. The term of this agreement will be July 1, 2016, through June 30, 2017. The maximum financial obligation under this agreement shall not exceed $153,300. - action requested - APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health)
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